FOI Disclosure Log

Customer Request Details

19 June 2019

I want to submit a request for some information from the organisation, in relation to their contract’s register.

The contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:


  1.       Contract Reference
  2.       Contract Title
  3.       Procurement Category
  4.       Supplier Name
  5.       Spend (Total or Annual)
  6.       Contract Duration
  7.       Contract Extensions
  8.       Contract Starting Date
  9.       Expiration Date
  10.    Contract Description [Please provide me with as much detail as possible.]
  11.    Contact Owner (Full contact details if possible.)
  12.    CPV codes/ProClass
  13.    Contract Reference



  1.       For those organisation planning to make an exemption around the spend, I have requested is an overall figure and I am not requesting a complete breakdown of services relating to the spend.


  1.       If the organisation has a CRM system or a similar system there should be a facility to download and extract contract data.


  1.       You may forward me a Weblink to a portal to download the contract register, please make sure all of the organisation’s contracts are provided as doing prior research I have found that most organisations have only uploaded a small portion of all of their contracts.

Please do not think that this is the only information I require if you could provide me with more information that would be great.


Contract Data/API Contact Details

14.   Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.


(Meaning of API “a set of functions and procedures that allow the creation of applications which access the features or data of an operating system, application, or other service.”)


Please provide me with the contract’s register file in an excel format.

East Herts Council Response

19 June 2019

I am writing to acknowledge your written request for information.

Your request is being considered and you will receive the information requested within the statutory timescale of 20 working days as defined by the Freedom of Information Act 2000, subject to the information not being exempt or containing reference to a third party.

The Act defines a number of exemptions, which may prevent release of the information you have requested.  There will be an assessment of your request and if any of the exemption categories apply then the information will not be released.  You will be informed if this is the case, including your rights of appeal.

If the information you request contains reference to a third party then they may be consulted prior to a decision being taken on whether or not to release the information to you.  You will be informed if this is the case.

There may be a fee payable for this information, this will be considered and you will be informed if any fees are payable.  In this event the fee must be paid before the information is processed and released.  The 20 working day time limit for the response is suspended until receipt of payment.

If you have any queries about the processing of your request then please do not hesitate to contact me.

It is important that you include the above FOI reference number on all correspondence related to this request.

Your personal details will be held within out Information Request case management system, and only used for the purposes of evaluating and processing your request.

While details of your information request may be published on the council website, your personal details will never be published or released to anyone outside the council unless it is required by the Information Commissioners Office.

Thank you for your request.


East Herts Council Response

26 June 2019

Thank you for your request for information, this has now been processed and the information that we hold is enclosed.

The contract registers  contains all contracts that the Corporate procurement team hold information about

The owner of the register is the Corporate Procurement Team - [email protected]


If you have any queries or complaint about the processing of your request please do not hesitate to contact me.


Alternatively for more information on the Freedom of Information Act contact the Information Commissioner at:

Information Commissioners Office
Wycliffe House
Water Lane

Telephone 0303 123 1113


It is important that you include the above FOI reference number on all correspondence related to this request.


Thank you for your request.