FOI Disclosure Log

Customer Request Details

22 September 2020

Finance System

1

What is the main Finance/ERP system?  Please identify the version currently in use (e.g. Oracle Financials 12.1.3, Oracle Cloud ERP 20C, or SAP ECC 6.0)

 

2

Is the Finance/ERP system delivered through a shared service?

 

2a

If yes, who is the shared service provider?

 

3

Which modules are in use in the main Finance/ERP system? (e.g. Payables, Receivables, General Ledger, Assets) and what was the year of implementation?

 

4

Which external organisation managed the implementation of the main Finance/ERP system?

5

Is there a functional or technical support contract in place for the main Finance/ERP system?

5a

If yes, who is the current functional or technical support provider?

5b

On what date does the functional or technical support contract end?

6

Please list any other Finance systems in use including version, implementation date, system implementation company, modules in use, support contract provider and contract end date

7

What tools or systems are in use for internal Finance reporting?

8

What tools or systems are in use for external Finance reporting?

9

What tools or systems are in use for Planning and/or budgeting?

10

Are you using a scanning solution for accounts payable processing?

10a

If yes, which software is used?

11

Are you using robotic process automation in any area of your Finance system?

11a

If yes, which system(s)?

11b

For each system which elements have been automated? (e.g. invoice entry, journal entry)

12

Please specify the procurement route that would be used for upgrading or replacing any of the current Finance systems? e.g. G-Cloud, Crown Commercial Services or Tender

13

Are there any Finance/ERP systems replacement or transformation projects being planned?

13a

If yes, what is the timescale e.g. next 6 months, 9 months, 12 months etc.

13b

Has a procurement exercise already been undertaken to source suppliers?

14

What are the business areas in which manual processing is most prevalent? (e.g. Accounts Payable, Cash & Treasury Management, Management Accounts)

15

Who should be contacted in connection with Finance Systems ownership queries? (Name, number, email)

 

 

 

HR/Payroll System

1

What is the main HR system in use? (Please include version e.g. Oracle Core HR 12.1.3, Oracle Cloud HCM 20C, Workday)

2

Which modules are in use in the main HR system? (e.g. Core HR, Absence, Time, Performance, Learning, Recruitment)

3

Is Payroll in use? (if yes, please include the Payroll system details at question 7)

4

Is the HR system delivered through a shared service?

4a

If yes, who is the shared service provider?

4b

Is any Payroll processing delivered through the shared service?

5

Which external organisation managed the implementation of the main HR system?

6

Is there a functional or technical support contract in place for the main HR system?

6a

If yes, who is the current functional or technical support provider?

6b

On what date does the functional or technical support contract end?

7

Please list any other HR and/or Payroll systems in use including version, implementation date, system implementation company, modules in use, support contract provider and contract end date

8

What reporting tools or systems are in use for HR reporting?

9

Are you using robotic process automation in your HR system?

9a

If yes, which elements have been automated? (e.g. job/position creation)

10

Please specify the procurement route that would be used for upgrading or replacing any of the current HR systems? e.g. G-Cloud, Crown Commercial Services or Tender

11

Are there any HR or Payroll system replacement or transformation projects being planned?

11a

If yes, what is the timescale next 6 months, 9 months, 12 months etc.

11b

If yes, has a procurement exercise already been undertaken to source suppliers

12

Is the HR system integrated with the accounting system?

12a

If yes, please detail how e.g. automated feed or manual input?

13

Who should be contacted in connection with HR Systems ownership queries? (Name, number, email)

 



East Herts Council Response

23 September 2020

Freedom of Information Act –  Information Request –

Further to your Freedom of Information request regarding: Information Technology

This is a function carried out by Stevenage Borough Council as part of a shared services agreement therefore your request should be sent to [email protected]

 Further contact details are: https://eforms.stevenage.gov.uk/ufs/ufsmain?formid=FREEDOM_OF_INFO_REQUEST

Or in writing to:

Legal Services
Stevenage Borough Council,
Daneshill House
Danestrete
Stevenage
Herts
SG1 1HN

If you have any queries or complaint about the processing of your request please do not hesitate to contact me.

Alternatively for more information on the Freedom of Information Act contact the Information Commissioner at:

Information Commissioners Office
Wycliffe House
Water Lane
Wilmslow
Cheshire

Telephone 0303 123 1113 

https://ico.org.uk/

It is important that you include the above FOI reference number on all correspondence related to this request.

I apologise that your request cannot be met and should you have any further queries or information needs in the future then please contact me.

 

It is important that you include the above FOI reference number on all correspondence related to this request.

Thank you for your request.