FOI Disclosure Log

Customer Request Details

30 November 2020

Please tell us the general subject of your request (e.g. Burials paid for by the council)
Details on contracts awarded by the council for accounts payable audit software

Please provide full details of your request (e.g. Please provide details of the number of burials paid for by the council each year between 2001 and 2012)
Under the FOI Act please provide the following information:-

1. Does the authority outsource transactional services to another authority or shared service function or external party?

1.a. If yes, what is the name of said authority or shared service function or external party

2. Which Finance system is used by the authority (Oracle, Agresso, Sage, EFinancial, SAP etc.)?


3. Please state the total number of Accounts Payable invoices processed by the authority in the last financial year (18/19)


4. Please state the total value of the Accounts Payable invoices processed by the authority in the last financial year (18/19)


5. Is 3rd party pre-payment software utilised by the authority to prevent invoice payment errors (e.g. duplicate invoices, overpayments, VAT input errors or credits on statements) from occurring?


6. Are the services of a 3rd party, or 3rd party software, utilised by the authority to identify historical invoice errors (duplicate invoices, overpayments, VAT input errors or credits on statements)?


7. Over the last 6 years, please state the name(s) of all external organisation(s) used to review Accounts Payable transactions as in questions (5) and (6) as above


7.a.i. Please state the period(s) reviewed by each


7.a.ii. Please state the value of the contracts awarded by the authority to the external organisation(s) in each case.

7.b. Please state the total value of moneys recovered/incorrect payments identified (as appropriate) by each provider in the period(s) reviewed.

8. Please provide a contact list for finance & procurement departments at the authority.

9. What internal controls does the authority have to prevent payment errors occurring (3 way matching, no PO no PAY, invoice scanning etc.)


 



East Herts Council Response

08 December 2020

Thank you for your request for information, this has now been processed and the information that we hold is enclosed.

Further Information

Please tell us the general subject of your request (e.g. Burials paid for by the council)
Details on contracts awarded by the council for accounts payable audit software

Please provide full details of your request (e.g. Please provide details of the number of burials paid for by the council each year between 2001 and 2012)
Under the FOI Act please provide the following information:-

1. Does the authority outsource transactional services to another authority or shared service function or external party? No

1.a. If yes, what is the name of said authority or shared service function or external party

2. Which Finance system is used by the authority (Oracle, Agresso, Sage, EFinancial, SAP etc.)?  Advanced E5


3. Please state the total number of Accounts Payable invoices processed by the authority in the last financial year (18/19)    8998        


4. Please state the total value of the Accounts Payable invoices processed by the authority in the last financial year (18/19)  £138,225,950


5. Is 3rd party pre-payment software utilised by the authority to prevent invoice payment errors (e.g. duplicate invoices, overpayments, VAT input errors or credits on statements) from occurring?
   NO

6. Are the services of a 3rd party, or 3rd party software, utilised by the authority to identify historical invoice errors (duplicate invoices, overpayments, VAT input errors or credits on statements)?
   No.

7. Over the last 6 years, please state the name(s) of all external organisation(s) used to review Accounts Payable transactions as in questions (5) and (6) as above
  
7.a.i. Please state the period(s) reviewed by each

7.a.ii. Please state the value of the contracts awarded by the authority to the external organisation(s) in each case.  n/a

7.b. Please state the total value of moneys recovered/incorrect payments identified (as appropriate) by each provider in the period(s) reviewed. n/a

8. Please provide a contact list for finance & procurement departments at the authority.

We do not release contact details of members of staff below head of service level

Generic contact for procurement is: [email protected]

Please note that Eastherts does not respond to unsolicited contacts offering sales of goods or services

  9. What internal controls does the authority have to prevent payment errors occurring (3 way matching, no PO no PAY, invoice scanning etc.)  Invoice scanning, inbuilt system controls to identify duplicate invoices
   as well as internal audit controls

 

 

If you have any queries or complaint about the processing of your request please do not hesitate to contact me.

 

Alternatively for more information on the Freedom of Information Act contact the Information Commissioner at:

Information Commissioners Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone 0303 123 1113

https://ico.org.uk/

 

It is important that you include the above FOI reference number on all correspondence related to this request.

 

Thank you for your request.